Implementing Business Central, with agents pulling their weight from day one.
In mid-sized businesses, agents rarely fail because of the AI. They fail because there is no system for them to post to. Stock levels sit in spreadsheets, orders in mailboxes and the books with the tax adviser. We implement Microsoft Dynamics 365 Business Central properly, without disrupting day-to-day business, and build the first agents in from the start. We use Business Central for our own accounting, too: our agents enter our incoming invoices there every day.
What really matters
An ERP, not a project that delivers nothing for two years
We use what Business Central offers out of the box, such as its Shopify integration. For the DATEV transfer we use a proven extension. We only develop our own code where we have to. That keeps the system upgradeable and the effort predictable.
Designed with agents in mind from the start
We set up Business Central so that an agent can prepare transactions: incoming invoices, customer orders arriving by email, or queries about delivery dates. The agent gets its own permissions, approvals and audit log.
We use it ourselves
Our own accounting runs in Business Central. Our agents pre-enter invoices there before a person posts them. So what we set up for you is something we know from our own day-to-day work.
How we approach it together
First, the decisions that are hard to undo
We map how goods and money move through your business. Then we settle the things that are hard to change once the first transaction is posted, such as item tracking, the chart of accounts and warehouse locations. For each question we make a reasoned recommendation. The decision is yours.
In a test environment, with real orders
Business Central is built in a test environment connected to your systems, with anything that would reach the outside world blocked. That way, real transactions run through before anything is at stake. The first agent runs alongside them.
Going live with the people who use it every day
We bring across the opening stock and train people by role, with each screen showing only what that role needs. We stay closely involved in the first weeks until your team can run the system on its own.
Is Business Central right for you? Three answers are all we need
Excel, Lexware, Sage or an ageing inventory system: tell us what you use today. We will assess whether Business Central is a good fit, which licences you would need and where to start. Free, and no meeting required.
What you get
Where the scope is clear from the outset, we work to a fixed price; ongoing operations are billed as a monthly flat fee. We discuss figures in person after the assessment, when both sides know what is involved.
ERP Check
Getting started · free of charge
- your processes, from purchasing to accounting
- current systems and interfaces
- a rough estimate of the licences you need
- an honest recommendation, even if it goes against Business Central
Business Central Implementation
Delivery · Fixed price in sizes S to L
- Clarify: processes, items, key decisions
- Build: in a test environment with real orders
- Go live: opening stock, role-based training
- data transfer to DATEV or your tax adviser
Agent in Business Central
Delivery · Fixed price
- one process, such as incoming invoices
- its own identity and permission sets
- approvals and audit log
- monthly report
Operations and Ongoing Development
Operations · Monthly fee
- support with updates and extensions
- a named contact for your team
- agents in operation
- analysis in Power BI
For companies of every size
Business Central is built for mid-sized businesses. It is licensed monthly and runs in Microsoft's cloud, with no servers of your own. Companies without an IT department benefit most, because they get everything from one partner: implementation, agents and operations.
From online shop to ERP: Business Central behind Shopify
Cure Concept GmbH, Düsseldorf: professional cosmetic devices and care products
Cure Concept, based in Düsseldorf, develops and sells professional cosmetic devices and care products. It sells through Shopify to consumers and partners, as well as through direct sales and at trade fairs. Goods come from suppliers in Europe and Asia and are shipped from the company's own warehouse. The business grew quickly, across several channels and countries. The tools from the early days had carried that well for a long time. With every new channel, keeping them in sync took more time. On top of that came requirements a shop alone does not cover: batches and best-before dates, serial numbers, landed costs including freight and duties, tax per destination country. It was time for an ERP behind the shop.
How we solved it, with all the results:
See the projectFrequently asked questions
Who is Business Central right for?
Companies outgrowing Excel, an old inventory management system or basic accounting software. Typically that means anywhere from ten to a few hundred employees. Groups with many legal entities and complex in-house manufacturing are often better served by a larger ERP, and we will tell you so in the ERP Check.
What happens to DATEV and our tax adviser?
Your bookkeeping can stay where it is. We set up the transfer to DATEV, so your tax adviser receives the postings without re-keying anything. If you later want to run your financial accounting in Business Central yourself, that works too.
Do we have to switch everything over at once?
No. We start with whatever costs the most manual effort, usually purchasing, warehousing and order processing, and expand from there. The first agent goes where the volume is highest.
Have you done this before?
Yes, at Cure Concept in Düsseldorf, where Business Central runs behind a Shopify store. It covers batches, shelf life and purchasing from overseas, with freight and duties included in landed costs. And in our own business, where our agents prepare invoices in Business Central every day.
Shall we talk about your first process?
In a Short Assessment we sit down with your business team and IT and look at one process together. You leave with a clear target design and an effort estimate we stand behind. Free of charge.
